Fishers Band Booster Meeting Minutes 4/13

Meeting Started: 7:03pm

 

  1. Fundraising Updates
    1. SNAPraise for Winter Percussion/Guard – Net: $13,313.70
    2. Flower Fundraiser – May 5th Delivery 3-6pm, reminder will come
      1. 45 total families participated – 8914 total sales, 2500 is profit and went to the families, 270 went to the band fun
  2. Financials
    1. Income: March $30,545.02/YTD $393,604.92/Last 12 Months $662,792.17
    2. Expenses: March $24,887.19/YTD $484,896.75/12 Months $677,209.67
    3. Difference: March +$5660.73/YTD -$/12 Months -$21,029.72
    4. Total Assets: 119,669.00 Liabilities: 45,059.96, Total Equity: 74,609
  3. Student Accounts
    1. Current Winter Season Collection as of 4/12/26 – 72% Fully Paid (Fees only), percussion trip fees just added to accounts ($300). All program fees should be fully paid by now – double check your accounts. Orlando trip loans – 4 people are outstanding, repayment due May 1st.  
    2. 167 kids are currently registered from marching band registration night. Communication is coming mid-April with payment information (early fully payment discount by May 1st)
  4. Discussion
    1. 50/50 raffles – we can do at anytime. We might add BINGO next year – there is a lot involved in being able to host it.
      1. The board moves to add a gaming committee to the bylaws – will vote on in May. 
      2. If anyone is interested in helping head the committee, please reach out.
      3. First raffle will be at the Nickel Plate Concert
    2. 2026-2027 Band Booster Budget
      1. Revenue: Fundraisers – SnapRaise (30,000), Mattress Sale (10,000), 10% Concessions (10,000). Events – Invitational (26,000), Craft Fair (15,000). Other (13,950), Student Income (303,500), Sponsorships (15,000) 

TOTAL REVENUE: +$423,450

  1. Expenses: Creative Elements (-48,000), Equipment (-29,000), Food /Refreshments(-15,000), Miscellaneous (-10,850), Subcontractor Expense (-147,125), Transportation (-9600), Uniforms (-54,680), Other Expenses (-45,250) TOTAL EXPENSES: -$359,555
  2. Net Revenue: $63,895
  3. Scenario +/- 10%
    1. What If…
    2. Total Revenue $381,116 and Total Expense -$395,510 (Net          – $14,394)
    3. Percussion $85,000  Color Guard $68,000 (Designed to be Fees in/Fees out) 
  1. 2026-2027 Executive Board Slate – Voting and Approval at May Meeting
  • President – Matt Bertasso – Neil Motioned to put Matt on Slate as president – Larry and Cheryl seconded, all in favor
  • Vice President – Joe Blackburn
  • Treasurer – Joel Troxell
  • Student Accounts – Brianna Miller
  • Secretary – Jessica Cockrum, Josh Opper, Angela Hetrick
  1. Director’s Report
    1. Will be investing who is in front of the kids – clinicians for marching/concert/jazz bands and marching band staff. Saving a lot of money in design because the program designer is doing our drill. 
    2. Two upcoming concerts – ISSMA preview concert (all except wind ensemble) to have trial run before their performance on 4/24. We are hosting  ISSMA 4/24 and 4/25. Volunteers still needed, mainly on Saturday. Jazz Café coming up on 5/5 – trying to make a bigger event and FJH is bringing their band back this year. Looking for venue to hold all the people. Nickel plate concert coming up – more info to come.
    3. We will not be using the band app during marching band – parent square will be used. Any director information coming through parent square (includes guard and winter programs)
    4. Interviews – 6 people on Friday/Monday. Inviting a few to come and teach the red band to make sure they are a good fit. Candidate should be secured by 4/27 – will find out if approved by the school board mid-May. Third director will be a 3 way director split – Elijah Marching/Jazz, Nico Concert, New Director – ?
    5. Wind and Percussion for marching band – all 3:15-6 rehearsals will now by 3:30-6:30 so the kids aren’t so rushed after school and they have more rehearsal time. Will benefit the whole ensemble and any jr. high cadets who are involved in the program. Fall competition schedule is currently being worked on – no far away competitions. Considering ISSMA involvement this year.
    6. New leadership will bring new culture and opinions. Directors are big on leadership and culture, they will have frequent meetings with leadership team. Will come up with a band motto and grow culture development over the next several years.
    7. ISSMA participation is being considered because if we participate, there are shows every weekend from September through the end of the season with no camp days – the show designer likes to come out and be hands on with the group and help develop the show.
    8. Marching band show is well underway, first movement is finished.
    9. Ben Lee is our new music arranger – writes very differently than previous arranger. Will be different but awesome and great for students!
  2. Other Committee Reports and Needs
    1. Food
    2. Uniform
    3. Social Media/Photography
    4. Spirit wear
    5. Sponsorship
    6. Props and Equipment
    7. Section Parents
  3. Current Needs
    1. ISSMA Contest Needs
      1. Amy King, Jeran King, & Liz Chandler will be assisting with Contest HQ
      2. Small Concessions Table in Café A: 2-3 parent volunteers needed
      3. Volunteer signup sent via ParentSquare – will be sent via CutTime and posted to Parent FB group
  4. VIP Fee Credit
    1. Christina Mathews
  5. Meeting adjourned – 7:55pm