FISHERS BAND BOOSTERS 

MEETING MINUTES 5/11/2026

 

  1. Call meeting to order: 7:02pm
  2. Updates and Actions
    1. Website Hosting – website is up and running thanks to the VPs!
  3. Discussion
    1. Gaming Committee – when bylaws are submitted next year for gaming license it will be there.
    2. 2026-27 Band Booster Budget
    3. 2026-27 Executive Board Slate
  4. Voting and Approval at Annual Meeting, May 11
    1. Gaming Committee – Article 5: Sec 1
      1. Gaming Committee: organizes, manages, promotes, and supervises all gaming and fundraising activities, including raffles, 50/50 drawings, and bingo nights, in support of the FHS Band Program and Booster fundraising efforts.
    2. Budget 2026-27
      1. Key Elements 
        1. Number of students registered is lower than originally planned
        2. Revenue – Fees, Fundraising, Scholarship
        3. Expenses – Creative Elements, Equipment, Food/Refreshments, Miscellaneous, Subcontractor Expense, Transportation, Uniforms, Other Expenditures
      2. Total Revenue: $390,000
      3. Total Expenses: $336,430
      4. Net Revenue: $53,570
      5. Winter Percussion: $85,000 
      6. Winter Guard: $68,000
    3. Executive Board Slate
      1. President: Matt Bertasso
      2. Vice President: Joe Blackburn
      3. Treasurer: Joel Troxell
      4. Student Accounts: Courtney McCormick, Brianna Miller
      5. Secretary: Jessica Cockrum, Angela Hetrick, Josh Opper
  5. Vote
    1. Approve adding “Gaming Committee” to the bylaws as a standing committee. Yes/No
    2. Approve the 2026-27 Annual Budget. Yes/No
    3. Executive Board Members
      1. President: Matt Bertasso
      2. Vice President: Joe Blackburn
      3. Treasurer: Joel Troxell
      4. Student Accounts: Courtney McCormick, Brianna Miller
      5. Secretary: Jessica Cockrum, Angela Hetrick, Josh Opper
  6. Financial as of 4/30/26
    1. April: Income (51,709.47) Expense (-77,515.49), Difference (-25,806.02)
    2. YTD (June 1): Income (616,216.39), Expense (-627,242.86), Difference (-11,026.17)
    3. Last 12 Months: Income (627,809.48), Expenses (-652,795.53), Difference (-24,986.05)
    4. Total Assets: $114,130.63 Total Liabilities: $63,835.03  Total Equity: $50,295.60
    5. This year we spent extra because there was extra rollover from previous years
  7. Student Accounts
    1. Current Winter Season collected as of 
      1. Percent Fully Paid: 88% ($10k outstanding)
    2. Currently Registered for Marching Band for Fall 2026
      1. 173 
      2. Thank you for your patience re: marching band registration communications! Registration deadline has been moved back to Friday due to percussion and guard clinics happening this week
      3. Early registration discount applied in account. If you signed up for a committee and get a credit, please show up to your commitment! 
      4. CutTime message will come out tomorrow (5/12) with further registration information. Handbook will be on the website
  8. Director’s Report
    1. Staffing Updates – New Director Zac Langbein heading up visual program for the marching band, has a lot of experience. Will be officially approved at the school board meeting on Wednesday 
    2. Program Changes
      1. Rehearsals will be from 3:30-6:30 on Monday, Tuesday, Friday. 6:00-9:00pm Thursdays. Allows more time between school and practice and more time for Jr. High kids to get to rehearsal. Leaning towards ISSMA schedule this year – most weekends during the season will have competitions
    3. Handbook Updates – 
    4. Wind Ensemble got 2nd place at ISSMA State Finals – closest anyone has gotten to Carmel in their 9 year winners streak
    5. Jazz Ensemble had a great turnout! Next year the event will be moved off campus and make it more special with dinner – more information next year!
    6. Spring Concert is tomorrow at the Nickel Plate Amphitheater – Senior recognition, Directors’ Awards, Scholarships awarded (2)
  9. Other Committee Reports and Needs
    1. Flower Fundraiser Updates – First year, total profit $2500, most goes to the student individual accounts, $270 went to the general band account
    2. Food
    3. Uniform
    4. Social Media/Photography – Parent FB Group – if you are new, please request to join. Only CutTime guardians are allowed in the group
    5. Spiritwear
    6. Sponsorship
    7. Props and Equipment
    8. Section Parents
    9. Fundraising – Post Malone coming up on June 12th – Get your volunteer liquor license! Colts Games opportunities also coming up.

 

  1. Current Needs
    1. 50/50 operators
    2. Gaming Committee Chair (if approved)
  2. Vote Results
    1. Bylaw amendment
    2. Budget Approval
    3. Executive Board Members
      1. President: Matt Bertasso
      2. Vice President: Joe Blackburn
      3. Treasurer: Joel Troxell
      4. Student Accounts: Courtney McCormick
      5. Secretary: Jessica Cockrum
  3. Thank you Senior Parents!

VIP Fee Credit: Stephanie Surpas

Meeting Adjourned: 7:36pm